---
title: "Managing a Collection in Skykit Beam"
slug: "managing-a-collection-in-skykit-beam"
updated: 2026-02-17T20:29:22Z
published: 2026-02-17T20:29:22Z
canonical: "support.skykit.com/managing-a-collection-in-skykit-beam"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.skykit.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing a Collection in Skykit Beam

After you create a collection, you can manage it by setting up play rules for individual entries and adding or removing entries.

## Setting Up Play Rules for a Collection Entry

Play rules allow you to configure when and where a collection entry plays—within a specific time frame, only on certain days or months, or only on specific displays.

1. Select **Collections** from the navigation bar to open the **Collections** menu.
2. Select the collection you want to manage. The **Collections** detail window opens.  
  
![Collections detail window](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collections_Published(2).png)
3. Select the collection entry you want to manage. The entry's **Play Rules** drawer opens.  
  
![Collection entry Play Rules drawer](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collections%20Entry%20Play%20Rules%20Drawer.png)  
The **Add a Start/End Date** rule is in place by default, with the start date set to the current date, the end date left blank, and **Play without an end date** checked.
4. To change the entry's start and end dates, click in the date fields and use the pop-up calendar to set a new date range.  
  
If you want the entry to play indefinitely, leave the **Select End Date** field blank. If you do set an end date, the **Play without an end date** setting is unchecked automatically.
5. To set start and end times for the entry, select **+Play Rule** > **Add a Start Time/End Time**.  
  
![+Play Rule list](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Play%20Rules%20List.png)  
A new rule section is added to the drawer.  
  
![Play Rules drawer - set date and time](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collection%20Entry_Start%20End%20Time.png)  
Click in the **Start Time** field and choose a new start time, then select **Save**. Do the same in the **End Time** field.
6. To set the entry to play only on specific days, months, days of the month, or a combination of recurrence options, select **+Play Rule** > **Add Custom Recurrence**. Another new play rule section is added to the drawer.  
  
![Collections Play Rules drawer - set repeat options](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collection%20Entry_Custom%20Recurrence.png)  
If you want the entry to play only on certain days of the week, check those days under **Day of Week**. If you want it to play only during certain months, select those months under **Month**. If you want the entry to play on specific dates in a month, select those dates under **Day of Month**.  
  
Note: You can  combine the different recurrence options. For example, you can set the entry to play only on Mondays and Tuesdays in January, or only on the 1st and 15th of the month during March and September.
7. Finally, if you are a Pro or Enterprise customer, you can choose to have the entry play only on displays that have been assigned certain labels. (This play rule is not available to Base customers.)
  1. Select **+Play Rule** > **Play on Specific Displays**. Another play rule section is added to the drawer. This section lists all the label categories and labels assigned to displays in your tenant.  
  
![Play Rules drawer - Play on Specific Displays](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collection%20Entry_Specific%20Displays.png)
  2. Select a label category to see a list of the labels in that category.
  3. Check the labels assigned to the displays you want your entry to play on. You can select multiple labels from different categories.  
  
![Play Rules drawer - labels selected](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collection%20Entry_Labels.png)  
When the play rules are saved, the entry will only play on displays that have been assigned the labels you selected.
8. When you have finished setting up play rules for the entry, select the **←Back** button to save the rules and return to the **Collections** detail window. The entry now shows the play rules you set up.  
  
![Collection entry - play rules complete](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collection%20Entry_Edited(2).png)
9. Repeat steps 3 through 8 as needed for the remaining collection entries.
10. When you've finished setting play rules for your collection entries, select **Publish** to make the collection available to publish to your displays.

**Note:** Beam prioritizes play rules at the collection level over those at the playlist level. Let's say you add a playlist to the collection and one of the entries in that playlist is set to end at 4:00 p.m. If you then create a play rule for that entry at the collection level and the rule conflicts with that 4:00 end time—perhaps you set it to end at 5:00 p.m.—the collection rule will override the playlist rule, meaning the entire playlist entry will end at 5:00 p.m.

## Adding Entries to an Existing Collection

To add entries to an existing collection:

1. Select **Collections** from the navigation bar to open the **Collections** menu.
2. Select the collection you want to update. The **Collections** detail window opens.
3. Select **+Collection Entry**. The **Select Content** window opens.
4. Select the **Content**, **Programs**, or **Playlists** tab to see a list of available content.
5. Check the content you want to add to your collection and select **Add [#] Entries** to save the changes and return to the **Collections** detail window. The new content is now listed in the window.
6. Create play rules for the new entries as needed.
7. Reorder the entries as needed.
8. Select **Publish** to publish the updates. If the collection is playing on any displays, the new entries will play when the collection finishes its current rotation and starts over.

## Removing Entries from a Collection

To remove an entry from a collection:

In the **Collections** detail window, check the box next to the entry and select **Remove Entry**.

![Collections detail window - Remove Entry button highlighted](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collections_Delete%20Entry(2).png)

The entry is removed from the playlist.

If the collection is currently playing on a display, the deleted item will be removed from the collection when it has finished its rotation and starts again. If you later re-upload the deleted content item and want it to be in your collection again, you will need to re-add it. This also applies to playlists and programs.

If you delete a content item from the **Content** menu and that content is part of a collection, the item still appears in the **Collections** detail window but it is struck through and displays a red warning flag.

![Collections detail window showing deleted content item struck through](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Content%20Item%20Struck%20Through.png)

## Deleting a Collection

To delete an entire collection:

1. Select **Collections** from the navigation bar to open the **Collections** menu.
2. Check the box next to the collection you want to delete and select the trash can icon in the upper right corner of the window.  
  
![Collections menu showing collection checked](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collections_Delete%20Collection%201(1).png)
3. When you're prompted to confirm that you want to delete the collection, select **Delete**.  
  
![Confirm deleting collection](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Confirm%20Delete%201.png)

Note: If the collection is currently playing on any displays, it will continue playing until it finishes its rotation. If nothing else is scheduled to play on the display, it will play the fallback content that has been set up.