---
title: "Sharing Playlists Across Tenants"
slug: "sharing-playlists-across-tenants"
description: "Learn how to share a playlist with other tenants in your company or organization."
tags: ["playlists", "sharing"]
updated: 2026-10-28T16:10:16Z
published: 2026-10-28T16:10:16Z
canonical: "support.skykit.com/sharing-playlists-across-tenants"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.skykit.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Playlists Across Tenants

## Overview

| This feature is available in the following plans: |
| --- |
| ✖ Base | ✖ Pro | ✔ Enterprise |

Customers with the Enterprise plan can share Playlists across Tenants. Sharing Playlists can save content managers a lot of time—they can create and curate Playlists from one location, then share that content with other Tenants. If they edit the content, the changes roll out automatically to those Tenants.

One or more Tenants must be set up as a sharing Tenant—a Tenant that "owns" the content and has the ability to share it with other Tenant. Users in the Tenants with which a Playlist is shared—the viewing Tenants—can only view a shared Playlist, play it on a display, or add it to a Collection; they cannot share or edit shared Playlists themselves.

Content sharing is not hierarchical—any Tenant can be set up to share content—and you can have more than one sharing Tenant.

Content sharing can be configured in Accounts on the [Tenants page](/v1/docs/understanding-tenants) by Account Owners.

## Users in Sharing Tenants

The following process is intended for users in sharing Tenants.

### Sharing a Playlist With Viewing Tenants

**Note**: A Playlist must be published before you can share it.

To share a Playlist:

1. Select **Playlists** from the navigation bar to open the **Playlists** menu.
2. Select the Playlist you want to share. The **Playlists** detail window opens.

![Corporate Playlist dashboard showing nine entries, including a sales dashboard and ocean video, both published.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/beam-stage.skykit.com_ (7).png)
3. Select the **Share** icon in the upper right corner of the window.

![Playlist editor showing an Untitled Playlist, with the share icon highlighted beside the Publish button.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Untitled%20design%20(31).jpg)

The **Share** window opens, listing all the viewing Tenants that you can share the Playlist with.

![Share dialog lets users select tenants, including agostointtest and Jon's Tenant, to share a playlist.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Screenshot%202024-07-18%20at%205.02.45%E2%80%AFPM.png)
4. Check the box next to each Tenant you want to share the Playlist with. To share the Playlist with all Tenants listed, check **Select All**.
5. Select **Share**. You're asked to confirm that you want to share the Playlist with the selected Tenants.

![Confirmation dialog asks whether to share the Corporate Playlist with one other tenant.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/beam-stage.skykit.com_ (8).png)
6. Select **Yes, Share with These** Tenants to share the Playlist and return to the **Playlists** menu. The Playlist is now flagged to indicate that it is shared.

![Playlist editor showing an untitled playlist with the Shared option highlighted beside Publish.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Untitled%20design%20(32).jpg)

To share the Playlist with additional Tenants:

1. Select the **Share** icon in the **Playlists** detail window.
2. Check the other Tenants you want to share the Playlist with.
3. Select **Update**.
4. Confirm that you want to share the Playlist with the additional Tenants.

### Editing a Shared Playlist

Reminder: Only users in sharing Tenants can view and modify Playlist details. Users in viewer Tenants will only see shared Playlists available to play on a Display or add to a Collection.

## 

## 

When a user in a sharing Tenant edits a Playlist that has been shared, the viewing Tenants will receive the updates automatically after the changes are published. If the shared content is currently playing on a display, it will be updated automatically; users in the viewing Tenant will not need to update the content manually.

If the user in the sharing Tenant deletes a content item in a shared Playlist, the item will be marked as deleted wherever it is being used.

### Deleting a Shared Playlist

If you delete a Playlist that has been shared with viewing Tenants, you are first reminded that deleting the Playlist will also remove it from any Collection it is part of.

![Confirmation dialog asks whether to permanently delete a selected playlist, offering Cancel and Confirm options.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Screenshot%202024-07-18%20at%205.25.23%E2%80%AFPM.png)

If you're sure you want to remove the Playlist, select **Delete**.

If a Collection created by a viewing Tenant includes the deleted Playlist, the entry will be flagged as deleted content in the **Collection** detail window.

![A shared playlist named Lorem Corporate Playlist shows a warning icon and play rules.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Collection_Deleted%20Shared%20Playlist(2).png)

### Unsharing a Playlist

To "unshare" a Playlist so it is no longer available to some or all viewing Tenants:

1. From the **Playlists** menu, open the Playlist that you want to stop sharing.
2. Select the **Share** icon. The **Share** window opens, listing all the Tenants that you are able to share the Playlist with. The Tenants with which the Playlist is currently shared are checked.

![Share dialog shows all tenants selected to receive access to a playlist, with Cancel and Update buttons.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Unshare%20Window%201(1).png)
3. Uncheck the box next to the viewing Tenant(s) you want to stop sharing the Playlist with. If you want to stop sharing with all Tenants, uncheck **Select all**.
  - If you unchecked only some Tenants, select **Update**.

![Share dialog shows Viewing Tenant 2 selected for playlist access, with options to cancel or update.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Unshare%20Program_One%20Tenant%20Selected(1).png)

You are asked to confirm that you want to share the Playlist only with the selected Tenants. Select **Yes, Share With This** Tenant.

![Confirmation dialog asks whether to share the HR Playlist with Viewing Tenant 2, offering cancel or share options.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Unshare_Confirmation_One%20Tenant.png)
  - If you unchecked all Tenants, select **Unshare**.

![Playlist sharing dialog lets users select viewing tenants and cancel or unshare access.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Unshare_All.png)

You are asked to confirm that you want to stop sharing the Playlist with all Tenants. Select **Yes, Unshare**.

![Confirmation dialog asks whether to unshare the HR Playlist, offering Cancel or Yes, Unshare options.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Confirm%20Unshare%20All(1).png)

If the Playlist you have stopped sharing is part of a viewing Tenant's Collection, it will be removed from the Collection and will no longer be available to that Tenant. If you later reshare the Playlist, it will reappear anywhere it was used previously.

## Users in Viewing Tenants

The following processes are intended for users in viewing Tenants.

Users in viewing Tenants can publish a shared Playlist directly to a display or add the shared Playlist to a Collection.

### Publishing a Shared Playlist to a Display

To publish a shared Playlist directly to a display:

1. Select **Displays** from the navigation bar to open the **Displays** menu.
2. Select the display you want to play your shared Playlist on. The **Displays** detail window opens.
3. Under **Now Playing** (if the display is currently online) or **Last Played** (if the display is currently offline), select **Change**. The **Select Content** window opens.
4. Select the **Playlists** tab and find the shared Playlist you want to play on your display. Shared Playlists are indicated by a **Shared** flag.

![Content selection dialog showing playlists, including shared and corporate playlists marked published.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Shared%20Playlist_Select%20Content%20Window.png)

The Playlist you selected now appears under **Now Playing/Last Played**.

### **Adding a Shared Playlist to a Collection**

To add a shared Playlist to a [Collection](/v1/docs/what-is-a-collection):

1. Select **Collections** from the navigation bar to open the **Collections** menu.
2. Select the Collection you want to add the shared playlist to. The **Collections** detail window opens.
3. Select **+Collection Entry**. The **Select Content** window opens.
4. Select the **Playlists** tab. Shared Playlists are indicated by a **Shared** flag.

![Playlist selection window showing shared and corporate playlists, publication statuses, search, sorting, and selection controls.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Shared_Collections_Select%20Content%20Window.png)
5. Check the shared Playlist you want to include in your Collection and select **Add**. You return to the **Collections** detail window. The shared Playlist is now listed as an entry in the Collection.

![Collections management screen showing a highlighted shared playlist entry with playback rules and start date.](https://cdn.document360.io/86c4dfb2-4202-4f4a-97e1-d24441ae8c90/Images/Documentation/Sharing%20Playlists_Add%20to%20Collection(2).png)

When you have finished curating your Collection, select **Publish**. The shared Playlist included in the Collection will play on your displays along with the rest of the Collection entries.